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FileWhopper Business VS Cloud Storage
Features FileWhopper Business Typical Cloud Storage
(Google Drive, Dropbox, OneDrive, etc.)
Payment model Pay-as-you-go: the user purchases a transfer package, which gets reduced with use, without any time limits or subscriptions Subscription: you pay monthly/yearly for file storage and transfers, even if you don't send anything
What is the cost tied to? Size of files sent / GB Storage space / GB
How long is the file stored for after upload? 14 days by default / You can always purchase additional time (up to 90 days) for storing your data During the paid subscription period
Number of downloads for each transfer 1 by default / You can always purchase additional downloads Unlimited
File storage time after download 3 days During the paid subscription period
Maximum transfer size Unlimited 200GB - 250GB
File syncing between computer drive and cloud drive Not implemented Users often have problems with Internet traffic bandwidth, which is spent on constant data synchronization. The more files to sync, the more problems there will be.
Option to pause upload or download, and switch to other tasks that require internet traffic Yes No
Ability to download a file while it is still uploading Yes No
Data access security Zero knowledge encryption

Learn more about it here
Often, there is a situation when the user gives access to the entire folder while wanting to share a single file from it

What conclusions can be drawn?

Let's take a look at your case and see how much you can benefit by moving most of your data to a computer drive/external drive and purchasing our transfer package.

Cloud storage is best for those:

  • Who frequently or regularly share the same files that are stored on the cloud drive
  • Who want the data constantly synchronized between the cloud and their computer drives
  • Who prefer to store data on the cloud instead of using a computer drive for it

FileWhopper is best for those:

  • Who only want to pay for the gigabytes they send and save money
  • Who don’t mind storing most of the data on their computer drive or external drive
  • Who mostly send different files and folders
  • Who want to send data to a specific recipient or recipients
  • Who don’t want their data to be constantly synchronized, slowing down their computer
  • Who are concerned that they might lose sensitive data or access to accounts on the cloud server. As one of our users said, “Trusting cloud storage with your data is like trusting your Bitcoins to the FTX exchange.”

In any case, it is ultimately up to you to decide what to use for storing or sending files. The above "Best for..." lists are just our suggestions.

May 4, 2023

3 Tips to Consider When Organizing Personnel Files

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If you have employees, it is essential to maintain detailed records and files. You need to keep information like performance reviews, tax info, contracts, hiring documents, and more in a secure location, as these files contain all vital information about the employees' history with your organization.

While having these files is important, you also want to ensure they are kept organized. Losing or misplacing these files can lead to a lot of headaches down the road and could result in compliance-related issues. With that in mind, this guide will take a closer look at some tips to consider when organizing your personnel files.

Use Software Instead of Handling Things Manually

Instead of handling all of these files and records manually and physically, it is a good idea to use a document management system to keep everything organized. HR personnel will already use tools like payroll software and a keyword scanning tool to scan resumes, so using tech to organize personnel files is a no-brainer.

There are many different benefits of using a piece of software or tool to gather, organize, preserve and transfer important employee files. It is more secure, easy to search through to find relevant documents, and can ensure your office isn’t full of filing cabinets full of important records. If you use a cloud-based system, you can even access these files from anywhere on any device.

Using software will also save a ton of time, increase operational efficiency, require much less effort, and reduce the chances of errors or other issues occurring when manually doing things. There are many pieces of software out there, so don’t hesitate to try a few of them to see what works best for you.

Go Through Employee Files At Least Once a Year

An important part of keeping employee files organized is making sure to go through your records every now and then. In general, a good practice is to take a few days to go through the files each year. The actual amount of time it takes depends on how large your company is and how many files you keep.

This process includes making sure information is correct and updated within files, nothing is missing, and everything is organized and/or labeled in a way that makes sense. Also, make sure you know how long to keep employee records. If you are getting rid of things too early, you could find yourself in trouble with regulators. On the other hand, you may be holding onto hundreds of documents for no good reason, so make sure you know how long certain files need to be retained.

Keep Safety and Security in Mind

Personnel files are often full of private and potentially sensitive information about your employees. The exact contents vary, but these files can include information about compensation, medical information, Social Security numbers, background checks, benefits enrollment forms, and more. As you can imagine, in many cases, no employee wants any of these documents to be leaked or even seen by coworkers.

As a result, you need to do all you can to protect it and keep it safe. You should restrict access to ensure only those who need to view the documents can, and make sure to use a strong password to prevent any hacks. Ensure you create backups for all files, as you never know when a computer or hard drive might fail or get destroyed.

This all takes some effort and time but is well worth it to make sure that all employee information is safe and sound.

In conclusion, these are some of the most important tips to consider when organizing personnel files.

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