FileWhopper Blog

News and Perspectives from IT Experts
May 8, 2019
Hanna Welch

How to Send Large PDF Files via Email

Sometimes you may find yourself needing to send a large pdf file as an email attachment. But when you try to attach the file, you may see a notification that says “pdf too large to email”. Let’s talk about the best way to send large pdf files by email, plus other convenient ways to share any type of large file online.

The First Step: Compress PDF File Before Attaching

Learn how to send large pdf files by email easily and quickly. We know some secrets to reducing bandwidth and storage costs. The first step is to compress large pdf files.

Sending a large pdf file by email will be much easier if you compress the file before trying to attach it to your message. If you don’t know how to compress large files, read this article. You will find different compression tools that will help reduce the size of your large pdf file without losing quality. The upload and download time will also be reduced. So this step is very important!

By the way, if your internet speed is not very high, compressing your large pdf file before sending will save you time. Do not skip this step, always compress large PDF files before attaching them to an email message.

After compressing, you will get smaller PDF files (usually 1/10th of the original size), which are much easier to work with. So you can just type your message and attach your compressed pdf files to it.

No more waiting while large pdf files take their time getting attached.

Guide tor Compressing Large PDF Files

Learn how to send large pdf files by email easily and quickly. We know some secrets to reducing bandwidth and storage costs. Guide to compressing large PDF files.

When you find yourself waiting too long for attachments to upload, you’ll know it is the right time to try compression tools. There are a lot of benefits to compressing large PDF files before attaching them to email:

  1. It saves you time (no need to wait for upload to finish);
  2. Reduces storage space taken up in your email account;
  3. Reduces costly bandwidth use;
  4. Reduces download time for the file recipient.

We strongly recommend compressing pdf files before sending them as attachment. One of the easiest methods is zipping the folder. The best thing about it is that there is no need to install any third party software.

Let’s go through the main steps :

  1. Create new folder and give it a name that will be easy to recognize for you and your recipient;
  2. Put all your large pdf files into this folder;
  3. Right-click on this folder;
  4. From the drop-down menu, choose “Send To” and then “Compressed (Zipped) folder”;
  5. Your folder with large files will start getting compressed;
  6. As a result, you will get a .zip file that you can easily attach to your email.

The resulting .zip file will be smaller in size compared to the original size of your folder. Your email recipient needs to unzip the file to use it. The easiest way to go about it is to double-click on the .zip file, which will immediately show all compressed files contained in it. And you don’t even have to install anything: this functionality is built into Windows. But remember, if you have already installed another compression tool on your computer, the installed software has most likely been set as the default zip program and will be used automatically instead of the built-in Windows feature.

Having compressed files for the first time, you will see that it’s not that hard. The task can be carried out by anyone who wants to send large pdf attachments via email faster, and it does not require any special skills.

Alternative Way of Sending Large PDF Files by Email

Learn how to send large pdf files by email easily and quickly. We know some secrets to reducing bandwidth and storage costs. Alternative way of sending large pdf files by email.

Don’t want to use compression tools? An alternative way is to use online file sharing services like Dropbox, Google Drive or FileWhopper. Of course, there are a lot of different services with a multitude of options. All you need is figure out what options are really important to you. If the file you want to upload is really huge (even as big as 1TB), your best bet is to use the FileWhopper service. FileWhopper takes your security very seriously: all files are encrypted with a password. If you are still in doubt, try sending your first file up to 5GB in size with FileWhopper for free. We bet you won’t regret it 🙂

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1 comment

  • Nanny

    In general, when attaching files to an email, you can be reasonably sure that up to 10MB of attachments are okay. Some email servers may have smaller limits, but 10MB is generally the standard.

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