Working on a large file is taxing. There are a lot of breaks needed, energy boosts and research involved. And finally, the long list comes with maximum proofing and checking. Now, after all this work, you get ready to send the file in an email, only to hit send and your screen hits you back with a “File too Large” notification.
This annoyance has led to most people searching for how to email large files as Gmail attachments. Gmail is frustrating because one can only attach up to 25MB per email. This means that after working on compiling your huge file - say the end of month sales report for the entire team, you have to start disintegrating it again to send several attachments in a series of emails. Discovering you only have room for 25MB might bring about desperation.
Where the solution would be to send several emails with up to 24.9 MB at a time until you have sent out everything, this is time-consuming, might appear unprofessional and for the most part, you will be successful, but sending large files occupies space. Did you know, your email storage space decreases even if the files are already in the ‘Sent’ folder? Since this is the age of technology and trends, we have the perfect solution to help you send files, and we’ve thrown in a couple more alternatives. Even the largest of files can be sent in a matter of minutes. Read on to discover five best ways of sending files instead of the traditional method of posting or physically taking the file to the next person.
- Use the most accessible cloud storage service, such as FileWhopper, Google Drive, Dropbox, or OneDrive, upload the files, then share the link as an email to the recipient.
- Use file compression software such as RAR or 7-Zip.
- Use a free online service, like Jumpshare or Securely Send.
- Purchase a USB flash drive.
- Use a secure VPN.
Upload Files to Secure Cloud Storage
The first most used and widely popular solution to the “how to send a file larger than 25 MB via email” query is – use cloud storage. Use one for the popular and trusted cloud storage services, such as FileWhopper, Google Drive, Dropbox, or OneDrive. FileWhopper gives you unlimited space without the need to purchase a monthly plan or subscription fees. Select one and upload the large files, copy and share the link as an email to the recipient.
Most people select the storage space that corresponds to their email. For example, those sending via Gmail will automatically favour Google Drive and Outlook users will go with OneDrive. But Google Drive only gives a maximum of 15GB. Anything more than that, and you have to pay for the premium storage service, which opens up to 30TB of space per month. However, with a cloud storage system such as FileWhopper, you only pay a once-off fee and there are no restrictions on size.
Use File Compression Software
To send multiple files, at times, using a compression software such as RAR or 7-Zip helps save storage and time. Such software can compress a huge folder or file at once. Compressed files help to save time and space while maintaining the integrity of the files.
To safeguard the files being shared, you can also add a password that you will share with the file recipient.
Use a Free Online Service
There are other online services that can be used to send and share large files online. These include the likes of Jumpshare and Securely Send.
Jumpshare allows you to send up to 250MB of files and data. If you want to share huge files over email, you can download Jumpshare and open the icon on your desktop. Drag and drop everything you want to send inside, creating a folder. Once ready to share, send the Jumpshare folder to the recipient.
With Securely Send, both the sender and recipient need to be members of the platform. It might be worth looking into given that one can send up to 2GB via the platform without paying for the services. To share files over Securely Send, input the recipient’s email address, upload your file then click send. The platform is secure and allows you to check and track when the file has been delivered. This feature enables you to know when your files have been received and viewed by the recipient.
Purchase a USB Flash Drive
This method of sharing files doesn’t involve email. Consider buying a USB stick to use. Copy or move your large files onto the USB, which usually goes up to 1TB in size. Then share this USB around the office. This way, even the recipient doesn’t have to worry about the received email taking up much space. Using USBs also gives your PC a little more room, since other files are kept on the stick. The problem would come up if the USB is to become corrupt or get lost. Using a cloud storage system remains the best option. More people can access the file at the same time, unlike the USB, which must be passed individually till everyone has downloaded the data to their computers.
Use a Secure VPN
Most people know how to use a Virtual Private Network (VPN) to ‘hide their tracks’ online. But VPN does way more than that. Use a VPN to get additional protection and send more than 25MB through email. How? Some ISPs use broadband traffic management to moderate upload bandwidth. If your ISP uses this method, use a VPN to override file size check. A VPN will prevent your ISP from reading the size of your large file and thus enable you to send them via email.
This method should only be used as your last resort as it’s not the best. Mainly because the large file might consume all your VPN data, or slow down the connection. Secondly, your files might arrive distorted. Try the other options before you resort to sending via VPN.
How to Send Large Files With more than 25MB Via Email
- Easily send your files via FileWhopper - a cloud storage service offering storage with no space limits.
- To send the file of such huge size, simply share it with the recipient and send an email with the link or information that you have sent the file.
- From your FileWhopper, you can easily click the ‘Share the download link’ button to get the file sent.
- When the recipient gets your email, there is an option to download and save the large file on the computer using a tiny app. Whatever the case is, this file is stored and kept safely even for later use. Your file/folder is stored for up to 14 days and deleted from the server as soon as it's downloaded by the recipient.
Now that you know how to send more than 25MB through email, and understand the benefits or challenges that come with each method, you can go ahead and send that huge file that you’ve worked so hard to compile. Since FileWhopper offers you unlimited storage space, you and your colleagues can choose to use such cloud space even for personal files. There are no limits, and each time you send out an email, you can upload your big files to FileWhopper and send a link with your message. It’s that easy.
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